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Confirmation Packet
You should receive a presenter confirmation packet
from AEM. This will provide presenters with information about AEM,
the particular seminar, the audience, audio visual,
length of presentation, location, similar presentations, attire,
accommodations, expense reimbursements, and deadlines for bios,
outlines, final PowerPoint presentations and/or audience response
questions. If you are presenting at an upcoming AEM function and
haven't received a confirmation packet, please call us at 414-272-0943 or toll free at 866-236-0442.
Your Bio and Audio Visual Requirements
These are the first two items presenters should locate, complete
and forward to AEM. Your bio helps us better promote the event and
the completed Presenter set-up Needs Form helps us determine what audio-visual equipment you'll
need and how we can best "produce" your presentation.
We forward the blank Presenter Needs form in the Confirmation
Packet. The deadline dates sheet lists an ideal date for returning
it, but the sooner a presenter returns the completed form and a
bio, the better off we'll all be!
Six by Six Rule (Do's & Dont's for PowerPoint
Presentations)
PowerPoint by Microsoft has enabled presenters to create great
visual displays and special effects. In essence, presenters deliver
information while also dazzling them. But beware. It's great to
connect with an audience with a "wow em" PowerPoint, but
it's also important to keep your slides clean and concise so the
audience "learns" what you have to share with them.
- Backgrounds & Copy. Keep the
background clean. We recommend presenters use one of the program's
canned backgrounds in the master slide so that it helps reduce
the amount of copy the presenter is tempted to place on the slide.
(For copy, the rule of thumb is no more than six words on six
lines.) If we plan to use a production company for our event,
or if we plan to give all PowerPoint presentations a consistent
look, we will inform presenters of that in our confirmation letter.
- Fly-In Copy. If your PowerPoint
is designed with copy "flying" in from either side,
dropping down from up above or whatever, we recommend all animation
per slide "fly" in with one click of the space bar.
The reason for this is that we find many presenters pause until
they've made all of the copy fly in. This bores the audience and
wastes valuable time the presenter could be using to make a new
point or elaborate on the last point. Animated copy is great;
we recommend that it happen quickly.
- Graphics. The rule of thumb here
is simplicity. The graphics are not as important to our audiences
as the information you have to share. We recommend keeping the
graphics to a minimum or eliminating them completely. Let the
master slide background add the color and enhance your "look."
Another point is that for e-seminars on the web (every third Tuesday
of the month) PowerPoint presentation are uploaded to the web.
Our Astound software sometimes alters graphics so they won't look
as nice as presenters intend for them to look. So, once again,
for web presentations, simple slides are best!
- Sounds & Video. Some of our
viewers don't have computer capabilities like we (or presenters)
have. So the sounds and video may slow the presentation down,
or may not appear at all. They may make a viewer's computer crash.
We recommend you don't use them.
- Giving Credit Where Credit is Due.
The presenter's first slide should give the name of the presentation,
the date, the event for which the presentation is being delivered,
presenter name and company. Other contact information will be
delivered on intro slides or within handout binders. We recommend
presenters not include this information in a slide at the end,
nor include a thank you slide or "Questions?" slide.
The host will take questions at the time designated for it. A
summary slide at the end of the presentation is fine.
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